Tender description:

GWP is conducting market research on the prices of spare and wear parts for XCMG Horizontal Directional Drilling (HDD) machines

1.1 PURCHASER

LLC GEORGIAN WATER AND POWER (Registration number: 203826002)

1.2 BACKGROUND

 ”Georgian Water and Power” (gwp) is a leading company on the water supply market of Georgia and South Caucasus. The company provides high quality service to the population of Tbilisi and Mtskheta, as well as to state organizations, industrial and commercial objects.More than 3000 company employees ensure delivering water and wastewater services to Tbilisi residents.

Georgian Water and Power serves about 510 000 customers throughout the city Including - Residential 480 000; Nonresidential 30 000.

1.3 SOLICITATION

GWP wishes to obtain price quotations for the XCMG Horizontal Directional Drilling (HDD) machine spare parts in the quantities and with the corresponding part numbers specified in Annex 1.

1.1 BID SUBMISSION PROCESS

The bidder must submit the following data in the electronic tender:

• Filled price, brand name, origin, warranty period and delivery time according Annex1;
• Quality certificate;
• Manufacturer's Authorization / Official Dealer Certificate – A valid document issued by XCMG or its authorized representative confirming that the Bidder is an authorized distributor, dealer or supplier of genuine XCMG spare parts. If the Bidder is not an authorized dealer, it shall provide alternative documentary evidence confirming the genuine origin of the offered parts.
• Manufacturer's Declaration of Authenticity – An official declaration issued by XCMG or its authorized representative confirming that the offered spare parts are genuine original XCMG products.
• Extract from the Register of Entrepreneurs and Non-Entrepreneurial (Non-Commercial) Legal Entities, which must be issued after the announcement of this electronic tender;
• Full details of the company (business license; bank account own license; director license);
• Approved document(s) show the experience in delivering similar goods during the last 2 years;

For Georgian company:

• The Bidder shall submit a total price covering all costs and expenses associated with the supply and delivery of the goods to the following address: - 30 Pheikrebi Street, Tbilisi, Georgia.
• The offered price shall be all-inclusive and shall cover, but not be limited to:
  - Cost of the goods;
  - International and/or domestic transportation costs;
  - Freight, handling and loading/unloading costs;
  - Customs clearance procedures and related expenses;
  - Import duties and other applicable customs charges;
  - VAT (Value Added Tax);
  - Any other costs, fees or expenses necessary for the complete delivery of the goods to the specified destination.
• The Supplier shall be fully responsible for all transportation, customs clearance, import formalities and associated costs, where applicable.
• No additional payments or charges beyond the total price quoted in the Bid shall be accepted by the Purchaser.
• The goods shall be delivered to the specified address, 30 Pheikrebi Street, Tbilisi, Georgia, with all applicable taxes and charges included in the offered price.
• Payment term: 30 days after delivery of the goods

For not Georgian company:

• The Supplier shall ensure transportation and delivery of the goods to the Tbilisi Customs Clearance Zone (Tbilisi CCZ), Georgia. The transportation cost up to this destination shall be indicated in the offer.
• Customs clearance procedures, import duties, taxes and other customs-related formalities in Georgia shall be the responsibility of the buyer.
• The Bidder shall specify the proposed transportation method by selecting one of the following options:
  - Air freight
  - Road transportation
  - Sea freight
  - Rail transportation
• The Bidder shall indicate the delivery time (in calendar days) from the date of order confirmation to the arrival of the goods at Tbilisi CCZ.
• The Bidder shall explicitly specify the applicable Incoterms® 2020 rule corresponding to the above delivery conditions, ensuring that the named place of destination is Tbilisi Customs Clearance Zone (Tbilisi CCZ), Georgia.
• The offered price shall include all transportation, freight, handling and other costs necessary to deliver the goods to the specified destination, excluding customs clearance costs and import-related taxes and duties in Georgia, which shall be borne by the buyer.
• Payment Terms:
  - The buyer's preferred payment term is payment within 10 (ten) calendar days following the delivery of the goods to the Tbilisi Customs Clearance Zone (Tbilisi CCZ), Georgia.
  - In case the Bidder requires an advance payment, the buyer may agree to such payment, provided that the Bidder submits an Advance Payment Bank Guarantee covering the full amount of the requested advance payment.
  - The Advance Payment Bank Guarantee shall remain valid until at least 30 (thirty) calendar days beyond the agreed Delivery Date.
  - The Bidder shall clearly indicate its proposed payment terms in the tender offer, specifying whether an advance payment is required and, if so, the requested advance payment percentage and amount.
  - The final payment terms shall be subject to mutual agreement between the buyer and the selected Supplier.
  - Bidders who agree to the buyer's preferred payment terms, namely payment within 10 (ten) calendar days following the delivery of the goods to the Tbilisi Customs Clearance Zone (Tbilisi CCZ), Georgia, shall be given preference during the supplier selection process.

1.2 Special requirements

• All spare parts offered under this tender must be 100% genuine, original XCMG-manufactured spare parts, specifically designed and manufactured for XCMG Horizontal Directional Drilling (HDD) equipment. The supply of aftermarket, equivalent, compatible, refurbished, reconditioned, used or imitation parts shall not be accepted.
• All supplied spare parts must:
  - Fully comply with the original XCMG manufacturer's technical specifications and quality standards.
  - Be fully compatible with the relevant XCMG Horizontal Directional Drilling (HDD) machine.
  - Meet the original manufacturer's requirements regarding materials, dimensions, performance, durability and operational safety.
  - Be brand-new, unused and supplied in their original manufacturer's packaging, wherever applicable.
• The Bidder shall specify the warranty period offered for the spare parts and provide details of the applicable warranty conditions. All supplied parts must be traceable to their original manufacturer and identifiable through original part numbers, labels, markings or other relevant identification information, wherever applicable.
• The Biyer reserves the right to verify the authenticity and origin of the offered and supplied spare parts directly with XCMG or its authorized representatives.

If any supplied spare parts are found to be counterfeit, non-genuine, used, refurbished or otherwise non-compliant with the above requirements, the buyer shall have the right to reject such parts and require their replacement with genuine original XCMG spare parts at the Supplier's own expense, without any additional cost to the Purchaser.

Failure to provide sufficient documentation confirming the authenticity and quality of the offered spare parts may result in the rejection of the Bid.

 NOTE:

• All documents and/or information created by the bidder and uploaded in the electronic tender must be signed by an authorized person;
• All documents and/or information created by the bidder should be confirmed by the electronic signature of the authorized person or the electronic stamp of the company;

1.7 Other requirement

• At the time of submission of the proposal, the bidder should not be:
  - In the process of bankruptcy; 
  - In the process of liquidation;
  - In a state of temporary suspension of activities.
• The bid submitted by the bidder must be valid for 30 (thirty) calendar days from the date of receipt of the bid.
• The Procurer reserves the right to determine the deadline for completion of the tender, change the terms of the tender, notifying the tender participants in a timely manner or terminate the tender at any stage of its progress

The Procurer shall identify the winning supplier to the Tender Committee and notify the decision to all

participating companies. The Purchaser is not obliged to provide the participating company with a verbal or written explanation of any decision related to the competition.

The Purchaser reserves the right to verify any information received from the Bidders, as well as to seek information about the Bidder Company or its activities. If it is proved that the information provided by the bidder is not true or falsified, the bidder will be disqualified.

Please note that the Buyer will not accept any oral questions for further information.

Questions over the phone will be accepted as an exception.

Tender Submission Terms:

• Offers should be submitted on procurement web-page: www.tenders.ge
• Submission Deadline is: 12/11/2026 15:00
• Bid currency: GEL
• Auction type: Without auction
  
• Participation in the tender is free
• Instructions to Apply for E-Tender can be found in the attached file
• Any question during the electronic tender process shall be made in writing and communicated through the Q&A platform of www.tenders.ge website   

Contact information:

Procurement representative

Contact person: Giorgi Sotkilava
Address: Georgia, Tbilisi, Mtatsminda district, Medea (Mzia) Jugheli street, №10
Tel: +995 322 931111 (4801); +995 577 002761
Email: gsotkilava@gwp.ge

Contact person: Irakli Khvadagadze
Address: Georgia, Tbilisi, Mtatsminda district, Medea (Mzia) Jugheli street, №10
Tel: +995 322 931111 (1145); +995 599 505067 
Email: ikhvadagadze@gwp.ge

ტენდერის კატეგორია:

• 43600000 სამთო მრეწველობის, კარიერული დამუშავებისა და სამშენებლო მანქანების ნაწილები